Streamline Repairs with Configurable Approvals
From initial repair request to final completion, QuipAssist guides every work order through your organization’s approval process. Configure multi-level approvals based on cost thresholds, assign priorities, and maintain complete audit trails for every repair.
Multi-Approver Workflows
Configure Approval Chains That Match Your Organization
Not every repair needs the same level of approval. QuipAssist supports configurable approval workflows where low-cost repairs can be auto-approved while high-value work orders require multiple sign-offs. Define approval chains by dollar threshold, equipment type, or location to ensure proper oversight without slowing down urgent repairs.
Priority and Assignment Management
QuipAssist ensures the right work gets done by the right people at the right time.
Set priority levels from routine to emergency to ensure critical repairs get immediate attention.
Assign to internal technicians or route to preferred vendors based on equipment type and expertise.
Track assignment history to understand workload distribution and technician performance.
Reassign work orders easily when schedules change or escalation is needed.
Time Tracking and Labor Costs
Capture Every Minute and Every Dollar
QuipAssist makes it simple to track the true cost of every repair with built-in time tracking.
- Technicians clock in and out directly from work orders to capture accurate labor time.
- Multiple time entries support complex repairs spanning multiple visits or shifts.
- Labor rates are calculated automatically based on technician assignments.
- Overtime and emergency rates can be configured to reflect actual costs.
Parts and Vendor Integration
Connect work orders with your parts inventory and vendor network for seamless repairs.
- Reserve parts from inventory when creating work orders to ensure availability.
- Automatically deduct parts from inventory when work orders are completed.
- Request vendor quotes directly from work orders and compare pricing.
- Track vendor invoices and associate payments with completed work.
AI-Powered Quote Extraction
Stop manually entering vendor quotes. QuipAssist’s AI automatically extracts key information from uploaded quotes and invoices.
- Upload quote documents in PDF or image format.
- AI extracts vendor details, line items, quantities, and pricing automatically.
- Review and approve extracted data before adding to the work order.
- Maintain document originals attached to the work order for reference.
Complete Audit Trail
Every action on every work order is tracked for compliance and accountability.
- Timestamp and user tracking for all status changes, approvals, and updates.
- Notes and comments preserved with full history visible to authorized users.
- Document attachments including photos, quotes, and invoices stored permanently.
- Exportable history for audits, disputes, or legal requirements.
Ready to get started?
Start using QuipAssist quickly and easily with Free, Premium, or Enterprise plans. Click below to start managing work orders.
