Build Stronger Vendor Relationships
The right vendors make all the difference in maintenance operations. QuipAssist helps you track vendor performance, manage contracts, ensure compliance, and build relationships that improve service quality while controlling costs.
Vendor Profiles and Categories
Organize Vendors by Specialty and Location
Create comprehensive vendor profiles with contact information, service categories, coverage areas, and payment terms. Assign preferred vendors to specific equipment types or locations so the right vendor is always suggested for each job.
Performance Scorecards
QuipAssist automatically tracks vendor performance so you can make data-driven decisions.
Response time metrics measure how quickly vendors respond to service requests.
Completion rates track on-time completion of assigned work orders.
Quality scores based on callbacks, repeat repairs, and user ratings.
Cost tracking shows average repair costs and trends over time.
Automated scoring eliminates subjectivity and provides consistent evaluation.
Compliance Document Tracking
Ensure Vendors Meet Your Requirements
QuipAssist tracks required compliance documentation for every vendor.
- W-9 tax forms with annual renewal tracking.
- Certificates of Insurance (COI) with coverage verification and expiration alerts.
- Licenses and certifications required for specific work types.
- Background check documentation for vendors accessing sensitive locations.
- Automated status updates flag vendors with missing or expired documents.
Location-Specific Preferences
Set different vendor preferences by location based on coverage, pricing, and performance.
- Primary and backup vendors assigned to each location for each service type.
- Auto-assignment routes work orders to preferred vendors automatically.
- Coverage verification ensures vendors serve the locations they're assigned to.
- Local favorites can be set by location managers while respecting company-wide requirements.
Payment Tracking and Approval
Manage vendor payments from invoice to check with complete visibility.
- Invoice upload with AI-powered data extraction for automatic line item capture.
- GL code assignment for proper accounting categorization.
- Approval workflows ensure proper authorization before payment.
- Payment status tracking shows pending, approved, and paid invoices.
- Check request generation or integration with accounts payable systems.
Vendor Portal Access
Give vendors secure access to view and update their assigned work orders.
- Secure login with vendor-specific credentials separate from your team.
- Work order visibility limited to jobs assigned to that vendor.
- Status updates can be submitted directly by vendors.
- Invoice submission through the portal with automatic routing for approval.
- Document upload for quotes, completion photos, and certifications.
Ready to get started?
Start using QuipAssist quickly and easily with Free, Premium, or Enterprise plans. Click below to start managing vendors.
