QuipAssist supports FTA PM documentation by maintaining mileage-based and time-based maintenance records for each transit vehicle that contain the required record elements — service date, odometer reading, technician identification, and description of work performed. PM schedules are configured to manufacturer-recommended intervals (or agency-specific intervals with documented rationale) and tracked against actual vehicle mileage through IoT odometer connections or manual mileage entry. PM compliance reports showing each vehicle’s service currency can be generated for any FTA oversight review or triennial review examination. Note: FTA preventive maintenance requirements are defined by FTA circular guidance, applicable grant terms and conditions, and the agency’s own maintenance plan — always work with your agency’s FTA program manager and grant administrator to confirm that your maintenance documentation addresses all applicable FTA compliance requirements for your specific grant programs.

QuipAssist’s transit vehicle pre-trip inspection program uses QR codes applied to each vehicle — drivers scan the vehicle QR code before each service period, which opens the pre-trip inspection checklist appropriate for that vehicle type. The checklist includes all required inspection items for the vehicle class. Any defect identified is documented in a required defect description field and generates an immediate maintenance work order. The driver’s digital sign-off creates the timestamped, attributed inspection record required by FTA and applicable state regulations. The completed pre-trip record is immediately accessible to maintenance staff who need to assess and address defects before the vehicle returns to service. For post-trip inspections, the same QR scan workflow generates the post-trip record. The complete inspection history per vehicle is retained and accessible for any oversight review.

Yes. QuipAssist’s Asset Lifecycle Planning generates the asset condition and replacement cost data that FTA Transit Asset Management plan requirements expect — remaining useful life estimates per vehicle and per facility asset category, accumulated maintenance cost data, and 5-year capital replacement projections by asset type. This data addresses the capital needs assessment component of TAM plans and can be formatted for inclusion in FTA grant applications that require documented asset condition evidence. For agencies subject to FTA’s TAM rule (49 CFR Part 625), QuipAssist’s lifecycle data supports the performance target setting and capital investment prioritization elements of the TAM plan. Note: FTA TAM rule requirements vary by agency tier and asset category — always work with your FTA regional office and TAM plan consultant to confirm that your asset management documentation addresses all applicable requirements.

QuipAssist tracks any transit agency asset — including fixed-route buses (standard, articulated, electric/hybrid), paratransit and demand-response vehicles, commuter coaches, maintenance and supervisory vehicles, farebox equipment, security cameras on vehicles and at facilities, fare collection systems, passenger information displays, maintenance facility equipment (vehicle lifts, tire changers, diagnostic equipment, wash systems), fuel storage and dispensing systems, administrative building HVAC and systems, bus stops and shelters, park-and-ride facility equipment, and any other transit asset requiring scheduled maintenance. Equipment categories are fully customizable for each agency’s specific fleet mix and facility inventory.