QuipAssist’s PM scheduling supports event-calendar-aware maintenance configuration — where PM tasks are scheduled in the actual maintenance windows available between events rather than on generic calendar intervals that may conflict with booked events. For venues with dense event calendars, facilities teams typically export the event calendar and use it as a reference when configuring PM windows — designating the available days and time windows for each equipment category’s maintenance. QuipAssist’s advance reminder system fires notifications with sufficient lead time for the maintenance team to plan and coordinate each PM activity within the designated window before the next event begins.

QuipAssist tracks AV system maintenance across all components — projection system lamp replacement cycles (based on actual operating hours where possible), large-format LED display cleaning and pixel inspection schedules, sound reinforcement amplifier and speaker maintenance, rigging and fly system inspection programs, lighting dimmer and control system maintenance, broadcast infrastructure equipment PM, video conferencing and presentation technology service schedules, and any other AV infrastructure requiring scheduled maintenance. Each system type has its own equipment-specific PM schedule and service history. When AV system components fail during events, the service history accessible via QR code gives technicians immediate context about the system’s recent service and any known issues before diagnosis begins.

QuipAssist’s pre-event inspection program operates through checklists configured for each venue space and each inspection type — HVAC verification, AV system checks, kitchen equipment readiness, life safety system status, restroom and public amenity readiness, and any other systems relevant to the event type. Pre-event inspection tasks are assigned to the appropriate staff members with a completion deadline before the event load-in begins. Technicians complete checklists via QR code scan from the equipment or space being inspected, with photo documentation requirements for any items where visual condition verification matters. When an inspection identifies an issue, an immediate work order is created with the highest priority routing — giving the maintenance team maximum available time to resolve the issue before guests arrive. The completed pre-event inspection record provides documented evidence of the verification process.

Yes. QuipAssist’s multi-location architecture handles convention centers organized as multiple spaces — each hall, ballroom, meeting room cluster, and support area can be configured as a location or sub-location within the platform. Equipment is associated with its specific space, and work orders specify the space where service is needed. Pre-event inspection programs can be space-specific — the inspection checklist for Hall A is different from the checklist for the Ballroom, which is different from the outdoor Pavilion. The compliance dashboard shows inspection completion status across all spaces simultaneously, giving the facilities director a complete pre-event readiness picture in one view.