QuipAssist supports any type of equipment inspection — including daily and pre-use safety inspections for forklifts, aerial lifts, and guest-facing equipment; periodic maintenance inspections (monthly, quarterly, semi-annual, annual) for any equipment type; regulatory compliance inspections with certification requirements (elevator inspections, fire system tests, ride inspections, food equipment inspections); condition-based inspections triggered by IoT sensor data or runtime thresholds; receiving and acceptance inspections for new equipment; and environmental and safety compliance inspections under OSHA, environmental regulations, and insurance requirements. Inspection checklists are fully configurable for each equipment type and inspection category.

QuipAssist’s checklist builder allows any inspection item to be configured as requiring a photo attachment before the item can be marked complete. When an inspector reaches a photo-required item on their mobile device, they take a photo using their device’s camera — which is attached directly to the checklist item before the completion can be recorded. Reference photos showing the correct condition or inspection standard can be embedded in the checklist item as a visual guide for the inspector. The resulting inspection record includes both the inspector’s completion photo and the reference standard — creating a visual documentation record that goes significantly beyond a checked box in demonstrating that the inspection was performed and what condition was found.

QuipAssist’s compliance calendar aggregates all scheduled inspection deadlines across all assets and locations into a single, unified view — showing which inspections are upcoming, which are current, and which are overdue for any given time period. For each scheduled inspection type, the system tracks the last completion date and calculates the next due date based on the configured interval. Automated reminder notifications fire at configurable intervals before each deadline — typically at 30, 14, and 7 days before the due date, with an immediate escalation alert when the deadline is missed. Facilities directors can view the compliance calendar at the portfolio level, showing all locations’ inspection status simultaneously, or filter to any individual location or asset category.

Yes. QuipAssist’s inspection system allows inspectors to flag a piece of equipment as out-of-service directly from the inspection form when a safety deficiency is identified — without requiring a separate action or a call to the facilities manager. The out-of-service flag is applied immediately and is visible in real time to all authorized users who access the equipment’s record. Simultaneously, an automatic work order is created for the corrective repair — with the deficiency description and any photos from the inspection attached. The equipment remains flagged as out-of-service until the corrective work order is completed and the out-of-service flag is cleared by an authorized manager — creating a documented chain of deficiency identification, corrective response, and return-to-service authorization.